We hosted an on-site matcha experience for a group of 100 international visitors at Meiji Kinenkan in Tokyo. Here we share how we handled the unique challenges of a large-scale event — including English support, dietary restrictions, and smooth logistics.
The experience in action at Meiji Kinenkan
Event Overview
Participants: Approx. 100
Group: International visiting delegation
Program: Matcha experience (lecture + hands-on session)
Languages: Japanese & English
What We Did
Lecture Corner
Tea ceremony history, philosophy, and tools were introduced in English.
Rather than simply reading from handouts, our instructor guided participants through the actual tools — tea bowl, chasen, tea scoop, and natsume — encouraging questions and creating a warm, interactive atmosphere.
Matcha Experience Corner
Matcha whisked by our instructors was served to all 100 guests.
For sweets, we selected wasanbon — a traditional Japanese dry confection made from sugar alone, free from gluten, dairy, eggs, and nuts — so that every participant, regardless of dietary restrictions, could enjoy the same treat.
How We Handled 100 Guests
A large group requires careful planning. Here is what we did:
We used a rotation format, alternating between the lecture and experience corners, so all 100 guests could participate within the allotted time.
An English-speaking staff member was on hand throughout, ensuring international guests felt comfortable and informed at every step.
Guest Feedback
“It was an incredibly valuable experience.”
“I was so happy to finally understand what tea ceremony is all about.”
We received enthusiastic responses from many participants on the day.
Large Groups & International Guests — We’ve Got You Covered
GreenTeaTokyo provides on-site tea ceremony experiences for corporate events, hotel banquets, inbound tours, and more.
We welcome groups from as few as 5 to events of 100 or more.
Dietary accommodations, English support, and full equipment transport are all part of what we do — tailored to your needs.
