Case Study: Tea Ceremony Booth at WebX2025
In August 2025, at the large-scale tech conference WebX2025 held at The Prince Park Tower Tokyo, our tea ceremony experience booth attracted over 140 participants across two days, becoming one of the event’s most popular attractions.
Client Challenges
- Drive traffic to exhibition booth
- Provide engaging content for both domestic and international attendees
- Deliver high-satisfaction experiences within limited time slots
Implementation
- Hands-on workshops in groups of 5 participants
- Matcha and wagashi service for observation-only guests
- English-speaking staff deployment
- Flexible capacity expansion: 60 guests day one → 80 guests day two
Results
- Both days closed early due to overwhelming demand
- Natural crowd formation created spillover traffic to neighboring booths
- High satisfaction from both Japanese and international participants
- Social media amplification enhanced brand visibility
This case demonstrates our ability to deliver high-impact experiences even in large-scale events with limited space.
Why Corporate Clients Choose Our Tea Ceremony Service
1. Compact Yet Authentic Experience
Our programs fit within tight event schedules while maintaining high satisfaction. Each participant spends approximately 5-10 minutes experiencing authentic tea ceremony preparation.
Duration is fully adjustable based on your event timeline. We design experiences that integrate seamlessly with your program schedule.
2. International Guest Support (English Available)
We accommodate inbound events and VIP receptions with full English explanation of tea ceremony history, cultural context, and etiquette.
Perfect for entertaining international business partners and creating memorable cultural experiences that strengthen relationships.
3. Venue-Adaptive Design
We have extensive experience across diverse venues:
- Hotel banquet halls
- Corporate offices
- Exhibition booths
- Indoor event spaces
We propose optimal configurations tailored to your space. Traditional Japanese rooms are not required—we create authentic experiences in Western-style venues as well.
Common Use Cases
- Anniversary celebrations: Distinctive entertainment
- Internal corporate events: Team building activities
- International client visits: VIP hospitality and cultural experiences
- Trade shows & retail events: Crowd-drawing content
- Post-AGM receptions: Prestigious hospitality
The cultural experience creates strong visual impact and photo opportunities, generating organic social media amplification.
Pricing Overview (Tax Included)
GreenTeaTokyo’s pricing consists of two simple components: Service Fee + Per-Person Fee
- Service Fee: ¥38,000~ (tax included)
- Per-Person Fee: ¥3,800/person (tax included)
Pricing Examples
For 20 Guests
Service Fee ¥38,000 + Per-Person Fee ¥76,000 + Additional Instructor ¥22,000 = ¥136,000
※Approximately ¥6,800 per person
For 50 Guests
Service Fee ¥38,000 + Per-Person Fee ¥190,000 + Additional Instructors ¥44,000 = ¥272,000
※Approximately ¥5,400 per person
※Additional fees apply for locations outside Tokyo’s 23 wards.
※Custom quotes provided based on requirements and guest count.
Corporate Support Services
Invoice Payment & Qualified Invoice System
We accommodate invoice-based payment for corporate clients. Registered as a qualified invoice issuer under Japan’s invoice system.
Registration Number: T2013301051519
Flexible Accommodation
- Quote-only consultations welcome
- Planning support even with undefined event details
- Flexible response to day-of attendance fluctuations
- Pre-event coordination meetings to align expectations
Process: Inquiry to Implementation
- Initial Consultation
Share event overview, preferred dates, and estimated attendance - Needs Assessment
We propose configurations aligned with your objectives and venue - Quotation
Formal quote submission - Pre-Event Coordination
Finalize program flow and venue layout - Event Execution
Professional instructors deliver the experience
We design experiences tailored to your event objectives. Start with a no-obligation consultation.
Frequently Asked Questions
Q. Can I request a quote without firm details?
Yes. We provide preliminary quotes even when event details are still being finalized. Use our estimates for budget planning.
Q. Can attendance numbers change on event day?
Yes. With advance notice, we accommodate changes within feasible limits. At WebX2025, we flexibly scaled from 60 to 80 participants between days.
Q. Are cancellation fees applicable?
Cancellation terms vary by timing. Details provided during quotation.
Q. What’s the minimum group size?
We accommodate groups from one person. Suitable for small VIP receptions as well.
Q. Can you conduct venue site visits?
Yes. For large-scale events or unique venues, we recommend pre-event site inspections and coordination meetings.
Summary
When evaluating corporate tea ceremony catering in Tokyo, verify these key factors:
- Hands-on format with high participant satisfaction
- English language capability
- Venue-adaptive design flexibility
- Transparent pricing
- Invoice payment and qualified invoice system support
GreenTeaTokyo specializes in catering with transparent pricing and flexible accommodation, supporting corporate events from intimate gatherings to large-scale exhibitions.
Our proven track record includes major events like WebX2025, demonstrating measurable results in audience engagement and brand enhancement.
→ Learn more about our corporate tea ceremony service
